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Workshop Planning Guide

Pro

Plan engaging workshops with activities, timing, materials, and facilitation guides

WorkshopPlanning

About the Workshop Planning Guide Prompt Template

This operations template assigns the AI the role of a workshop facilitator and learning experience designer specializing in interactive training and adult education, so the prompt it builds is framed by genuine subject-matter expertise rather than a generic request.

What it does: Create a workshop plan for your workshop title for your participants lasting your duration.

You fill in 10 fields (8 required, 2 optional), and SurePrompts assembles a complete, structured prompt you can paste straight into ChatGPT, Claude, or Gemini.

Streamline operations with AI-generated documentation, SOPs, reports, and process guides.

How to Use This Template

  1. 1

    Fill in Workshop Title

    e.g., Design Thinking Workshop, Team Building Session

  2. 2

    Fill in Target Participants

    e.g., 20 managers, Cross-functional team of 15

  3. 3

    Fill in Workshop Duration

    e.g., Half-day (4 hours), Full day (8 hours), 2 days

  4. 4

    Fill in Workshop Objectives

    What should participants learn or achieve?

  5. 5

    Fill in Workshop Format

    Enter the workshop format for your prompt.

  6. 6

    Fill in Activity Types

    Enter the activity types for your prompt.

  7. 7

    Fill in Available Materials

    Whiteboards, sticky notes, laptops, breakout rooms, etc.

  8. 8

    Fill in Participant Experience Level

    Enter the participant experience level for your prompt.

  9. 9

    Fill in Desired Outcomes

    Tangible deliverables or skills participants will gain

  10. 10

    Fill in Constraints/Considerations

    Budget, venue limitations, technology requirements

  11. 11

    Copy your prompt

    Click the copy button to copy your generated prompt, then paste it into your preferred AI tool.

Template Fields

Every field below maps to a part of the finished Workshop Planning Guide prompt. Required fields shape the core request; optional fields add detail and control.

Workshop TitletextRequired

A required input that takes a short line of text.

Example: e.g., Design Thinking Workshop, Team Building Session

Target ParticipantstextRequired

A required input that takes a short line of text.

Example: e.g., 20 managers, Cross-functional team of 15

Workshop DurationtextRequired

A required input that takes a short line of text.

Example: e.g., Half-day (4 hours), Full day (8 hours), 2 days

Workshop ObjectivesmultilineRequired

A required input that takes a longer, multi-line value.

Example: What should participants learn or achieve?

Workshop FormatselectRequired

A required input that takes one option from a list. Choose from 3 preset choices.

Available choices:

In-PersonVirtualHybrid
Activity TypesmultiselectRequired

A required input that takes one or more options from a list. Choose from 8 preset choices.

Available choices:

IcebreakersGroup DiscussionsBreakout SessionsRole PlayCase StudiesSimulationsBrainstormingPresentations
Available Materialsmultiline

An optional input that takes a longer, multi-line value.

Example: Whiteboards, sticky notes, laptops, breakout rooms, etc.

Participant Experience LevelselectRequired

A required input that takes one option from a list. Choose from 4 preset choices.

Available choices:

BeginnerIntermediateAdvancedMixed
Desired OutcomesmultilineRequired

A required input that takes a longer, multi-line value.

Example: Tangible deliverables or skills participants will gain

Constraints/Considerationsmultiline

An optional input that takes a longer, multi-line value.

Example: Budget, venue limitations, technology requirements

Use This Template

This is a Pro template. Upgrade to access.

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